UVic staff and faculty are strongly encouraged to book flights via the UVic Travel portal or a Direct Travel agent. Direct Travel has unique experience in booking educational travel including for large groups and sports teams, along with 24/7 after-hours and emergency support.

Direct Travel also monitors your itinerary; if your flight is cancelled or delayed, representatives will inform you and act immediately to secure alternative flights or accomodations if necessary.

For more information and important restrictions on travel expenses, review UVic Travel and Business Expenses Policy FM5610.

For flight quotes with Harbour Air please visit: Harbour Air  

Option One: 

Book Light or Value fare tickets directly via the Harbour Air website and pay with ccard. Please note that these fare types are cheaper but less flexible rules apply. 

Option Two: 

A discount is offered for booking Flex or Comfort fare via the Uvic Turbobucks account. Obtain fare quote from Harbour Air website and submit WebReq with the following information: 

• passenger name & e-mail address 
• state if passenger is a guest of UVic or an employee. Provide V# for employees. 
• flight time/dates
• fare class (Flex or Comfort) 
• HAS# (Harbour Air customer number if person has travelled with Harbour Air before) if known 
• obtain signing authority approval via WebReq and submit to Purchasing

Purchasing will request the flight booking and Harbour Air will confirm via e-mail. The discounted fare will be charged to the FAST account approved via the WebReq. 

Questions? Reach out to procurementadmin@uvic.ca. 

1. Contact Helijet by phone 1.800.665.4354 or online at helijet.com - provide coupon code BCG_HELI.  
   
   
2. Provide your UVic ccard. No charges are placed until check-in (or due to a no-show or late cancellation fee). 

IMPORTANT: For employee booking UVic ID is required at check-in to ensure the UVic rate (One Card, recent paystub, letter confirming employment). 

NOTE: The UVic discount can not be applied to guest bookings.   

Helijet Reservations & Schedule 

Helijet Ticket & Fare Rules 

For questions contact procurementadmin@uvic.ca 

UVic arranges preferred room rates with a variety of hotels across North America through the Province of British Columbia, CAUBO programs, and this site's Preferred Suppliers section. 

BC Government Employees Business Travel Accommodation Listing

CAUBO Hotel Agreements

Preferred Suppliers

When accessing these rates, specify at the time of reservation that you are a government employee. 

NOTE: Non-employee (and employee) hotel reservations can be booked and paid with a UVic ccard.

Most hotels will request a credit card authorization and provide a form. Please fax the form, e-mail is not a secure way to send credit card details. Some hotels will send a link to a secure portal to submit the credit card details. 

If no UVic ccard is available for a guest booking: book the hotel and submit the Hotel reservation & authorization form.

UVic has preferred rates with specific Auto Rental firms. These may be viewed on the Preferred Suppliers section of this site. 

UVic also participates under the Province of BC Auto Rental Program (see Vehicle Rentals section for Daily and Monthly rentals) and the CAUBO auto rental program.

For full details on UVic's policy on automobile use, see policy FM5610.

Visit the Financial Planning website for rental vehicle insurance details.

BC Ferries Assured Loading Card guarantees boarding on designated routes. For more information see BC Ferries. 

BC Ferries Experience Card can be loaded with funds (UVic ccard can be used to load funds) to be used for discounted ferry travel on designated routes. For more information see BC Ferries.

Purchasing Services has some blank Experience Cards available, please contact procurementadmin@uvic.ca or call 250-472-4351. 

Group visits to Butchart Gardens have to be booked in advance to ensure admission.

Keep in mind that Firework Saturdays in particular are very busy, and admissions are not guaranteed without reservation.

1. Contact: GroupRes@ButchartGardens.com or call 250-652-4422 (Ext. 320)
   
   
2. Fill out the Butchart Gardens Admission form, send it to GroupRes@ButchartGardens.com and present it upon entry to the Gardens. The form functions as a voucher for entry and enables payment on account. 
   
   
3. If you require food services complete the Food Services Authorization form and present it at the food venue in Butchart Gardens. 

Please note: All visitors must abide by The Butchart Gardens "Garden Etiquette".

Please also review The Butchart Gardens Tour Staff Guidelines & Policies.

Contact Direct Travel for technical assistance with the on-line booking portal.

For general inquiries e-mail Purchasing or phone 250-472-4351.