Preferred suppliers

 A Master Service Agreement (MSA) is in place with the following Bus Transportation companies. 

You can view the contract terms & conditions per vendor below. If you have any questions please reach out to the Purchasing Officer assigned to your department or e-mail purchase@uvic.ca 

Process steps:

• Reach out to the vendor of your choice to obtain quote for your trip
• create WebReq & attach quote, submit for signing authority approval, submit to Purchasing 
• Purchasing will issue a Purchase Order (PO) to confirm the trip with the vendor 
• note the PO# on the invoice before submitting to payments@uvic.ca for payment   

 Degrees Catering: 

A Catering and Conference Centre is located on campus at the Sngequ House and is operated by Degrees Catering, part of University Food Services.

Services are available 7 days a week, accommodating events from as early as 7 am, with room capacities ranging from 20 to 600 people.

For your convenience all billing is done directly to your department FAST Account.

Please visit our website or contact the Degrees Catering team at degreescatering@uvic.ca , internal extension 8603 (250-721-8603) to view our menus, obtain a quote, or arrange a tour of the facilities.

The B.C. Provincial Government or CAUBO room rates apply to UVic hotel and accommodation reservations. 

Non-employee hotel reservations can be booked and paid with a UVic ccard. 

Most hotels will request a credit card authorization and provide a form. Please fax the form, e-mail is not a secure way to send credit card details. Some hotels will send a link to a secure portal to submit the credit card details. 

If no UVic ccard is available, use hotel reservation & authorization form for non-faculty, non-staff, guests, students and teams. 

Meeting rooms under $5,000 can be booked and paid with a UVic ccard. If no department ccard is available, use the meeting room authorization form (instructions). For all other conferences please submit a WebRequisition.  

Accent Inns
Arbutus Inn
Best Western
Chateau Victoria
Coast Harbourside
Days Inn
Delta Victoria
DoubleTree by Hilton
Embassy Inn
Fairmont Empress
Hotel Grand Pacific
Hotel Zed
Inn at Laurel Point
Magnolia Hotel & Spa
Marriott Hotel Request corporate rate code "UV2"
Motel 6  To make a reservation book online or call 1-855-445-3388 (general reservation) or 1-855-366-2257 (for group reservation).  Use Uvic discount booking code: CPHUDNFH
Oak Bay Beach Hotel  To make a reservation call 250-598-4556 or send e-mail to stay@oakbaybeachhotel.com or book online Request corporate rate code: UVIC
Royal Scot Suite Hotel
Swans Hotel and Brewpub

Prequalified vendors for Professional Search Consulting Services (in alphabetical order): 

• Boyden Vancouver Inc.
• Harbour West Consulting
• Impact Recruitment Inc.
• Janet Soles and Associates
• Knightsbridge Robertson Surrette
• Leaders International Executive Search
• McDermott + Bull
• Odgers Berndtson
• Perrett Laver
• Pinton Forrest & Madden Group Inc.
• DN Recruitment Group Ltd. D.B.A Mosaic Search 

Visit the Financial Planning website for rental vehicle insurance details.

LDW (Loss & Damage Waiver) is required for all vehicle rentals to provide coverage for physical damage to the vehicle. 

UVic Campus Security vehicle rental
Budget Rental Car rates
Enterprise & National rates