Full list of Microsoft 365 apps

Computers and software

Computers and software

Microsoft 365

This page lists support information for all Microsoft 365 applications currently available at UVic. Some applications have a lot of related support content, so they have their own pages:

We update this list periodically whenever new apps become available at UVic. We also announce upcoming features on our Microsoft 365 blog.

Microsoft 365 Office

You get access to the most modern versions of Microsoft 365 Office applications including Word, Excel, OneNote, Whiteboard, and PowerPoint. All UVic users can use the web app versions in any modern web browser. Students, faculty, and staff can also install the desktop applications on their devices.

Microsoft Publisher and Access are available as Windows desktop applications only.

How to install the Microsoft 365 Office desktop applications

You'll see an Install apps button on the homepage when you login to the Microsoft 365 portal with your UVic account.

Microsoft support has a full walkthrough on how to download and install Microsoft 365 Office.

If you're looking for more information about Microsoft 365 Office applications, check out Microsoft's learning resources:

Forms

Microsoft Forms is an application which allows you to create shareable surveys, quizzes, and polls in minutes. When you create a survey or form, you can:

  • Invite others to respond to it using any web browser, even on mobile devices.
  • Embed it into a Microsoft Team channel or meeting chat.
  • Use the lightweight, built-in analytics to check responses in real-time.
  • Easily export Form data to Excel for more analysis.

The Microsoft Forms tool provides basic functionality for forms and surveys. It offers time-saving and efficient features, including:

  • Re-usable template forms.
  • The option to add pictures and videos to your survey.
  • Collaborative design that allows you to co-edit forms with colleagues.

Using Forms at UVic

The Forms tool is great for simple data gathering. If you need something with more features, try Survey Monkey. Forms should not be used to conduct high-stakes educational activity such as course evaluation and summative assessments. If you're looking for survey tools for research, try REDCap.

Data collected via the Forms tool is safe and secure as part of the Microsoft 365 environment but the data is stored on US servers. Storing sensitive data on US servers violates BC's Freedom of Information and Protection of Privacy Act (FIPPA).

To learn more about how we use Microsoft 365 securely at UVic, see our Microsoft 365 privacy and security guide.

If you're interested in trying out Forms, check out Microsoft's learning resources:

Lists

Microsoft Lists is an application for tracking information and organizing work. They took the classic SharePoint list feature and made it a standalone app to allow for more flexibility. With Lists you can:

  • Make a personal list for yourself or add it to a Microsoft Team or SharePoint site.
  • Use ready-made template to quickly set up or put together something custom.
  • Set up filtered views, smart rules, and alerts.
  • View in a web browser or a Microsoft Team.
  • Export data into Excel or Power BI.
  • Streamline processes using Power Platform automation.

Some common uses for Lists are:

  • Tracking assets and inventory.
  • Organizing projects or events.
  • Employee onboarding checklists.
  • Tracking requests for equipment or supplies.
  • Coordinating documentation tasks.

Using Lists at UVic

Personal lists are stored in your OneDrive and lists attached to a Team or SharePoint site are stored there. If you're making a list that others will need to collaborate on or view the data, we recommend attaching it to a Team or SharePoint site.

Data entered in Lists is safe and secure as part of the Microsoft 365 environment. To learn more about how we use Microsoft 365 securely at UVic, see our Microsoft 365 privacy and security guide.

If you're interested in trying out Lists, check out Microsoft's learning resources:

Planner

Microsoft Planner is a task management solution that groups can use to manage their work and associated tasks visually and openly with the rest of the team. With Planner, specific tasks can be itemized in a project and assigned with deadlines to individuals.

You can add Planner tabs to a team channel so you can collaborate easier with others. You also get Planner notifications in Teams when tasks are assigned to you or a due date is approaching.

Some common uses for Planner are:

  • Tracking project tasks.
  • Organizing an event.
  • Coordinating duties on your team.
  • Developing a new process or workflow.
  • Team member onboarding.

Using Planner at UVic

Planners have to be connected to a Team or SharePoint site. Keep in mind you can't add a Planner to a private channel to restrict access. If you have assigned tasks from multiple Planners you can see them all organized in one handy view by clicking on the Task by Planner app in the Teams sidebar. This helps you prioritize your tasks and organize your day using filters.

Personal task lists can be created in Microsoft To Do. This feature is only available to students with Microsoft 365 email accounts for now.

If you're interested in trying out Planner, check out Microsoft's learning resources:

Sway

Sway is an app that makes it easy to create and share interactive reports, personal stories, presentations, and more. It uses a built-in design engine to help you create modern and interactive ways to showcase your information. All you need is your own text and pictures to get started. With Sway you can:

  • Creatively make reports, presentations, and newsletters.
  • Share your content with a broad audience or just a select few people.
  • Embed Microsoft 365 documents like Excel spreadsheet data into your presentation.

If you're interested in trying out Sway, check out Microsoft's learning resources:

Project

Microsoft Project is a suite of project management tools. It's designed to help project managers with scheduling, assigning resources to tasks, tracking progress, managing budgets, and analyzing workloads. 

Microsoft Project is available to UVic employees with an upgrade license. You can use the Project desktop application or Project on the web. Microsoft Roadmap is also included.

If you're interested in more information about Project, check out Microsoft's learning resources:

Visio on the web

Microsoft Visio for the web is a browser-based way to view, edit, and share Visio diagrams. This version is available for all UVic Microsoft 365 users. You can make diagrams to express your ideas, whether you're documenting a new workflow or explaining a complex process. It’s simple and easy to create first-class diagrams with commonly used diagram types and rich shape sets. You can easily share your diagram with others. 

There is also a desktop version of Visio which includes more design options and templates. UVic employees can buy an upgrade license to unlock the desktop features if they need them.

If you're interested in trying Visio, check out Microsoft's learning resources:

Stream (on SharePoint)

Microsoft Stream is an Enterprise video service where people can upload, view, and share videos securely. You can share recordings of classes, meetings, presentations, training sessions, or other videos that aid your team’s collaboration. Microsoft Stream also makes it easy to share comments on a video, tag time codes in comments and descriptions to refer to specific points in a video and discuss with colleagues or classmates.

This service used to be a standalone app (classic version), but is now integrated with SharePoint Online and OneDrive.

If you're interested in trying out Stream, check out Microsoft's learning resources: 

Minecraft: Education Edition

Minecraft: Education Edition is a version of Minecraft designed for learning environments. It's got features designed for teaching, including pre-built lessons and curriculum support.

Important note: this version is not the same as commercially available game.

UVic students and employee's are licensed for Minecraft: Education Edition and can download it from the Minecraft Education website.

Support for Microsoft 365 apps

If you need any help with accessing these Microsoft 365 apps or have questions about training resources, please contact the Computer Help Desk.


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