ePublishing Services Menu
UVic Libraries’ ePublishing Service was established in 2007. It serves to extend the reach and reputation of the university through the publication of scholarly, artistic, and educational books and journals that advance learning and knowledge. Primarily a digital open access publishing program, it aims to explore new modes of scholarly publishing, while making works available simultaneously in print and digital formats, for a varied audience. In keeping with the university’s goal to “enhance the societal benefit derived through mobilization of research knowledge … across disciplines,” the program works with scholars and researchers to enable success in scholarly publishing.
The aim of the program is to publish innovative and experimental works (fiction and non-fiction/journals and books) in established and new disciplines, including a focus on regional books that contribute to an understanding of and are of special benefit to British Columbia. In addition, the publishing service contributes to the scholarship of teaching by aiding and advocating for the development of textbooks created by faculty, including cultural institutions and other non-profit organizations in the community, to distribute and co-publish titles resulting from collaborative initiatives.
Book Publishing Services
UVic Libraries offers a suite of services related to the publication of open access monographs, as an output of grant-funded research. This alternative to traditional publishing channels provides the opportunity for wide dissemination of research, at a lower cost. The result is a professional-looking publication, openly available and permanently archived online. For examples of our past publications, please visit https://oac.uvic.ca/press/books/recent-titles/. If you are interested in this service, please submit a book proposal to press@uvic.ca.
The ePublishing team will assist from start to finish, with a review of materials, copyright, formatting, and design. Digital publications are archived on UVicSpace (UVic’s institutional repository). Print-on-demand copies are available for purchase through the UVic Bookstore. Authors are required to supply funding for external professional services such as copyediting and book design, however Libraries staff can suggest and facilitate the application for additional grants to assist with these costs, where possible.
The following services are available:
Review of manuscript (Librarian time in-kind – $65/2hrs/chapter; Coordinator time in-kind $50/2hrs/chapter)
An experienced Scholarly Communication librarian will review your manuscript for clarity, consistency, and style. References will be checked against the relevant style manual.
Formatting and design (External contract – average cost $5,000 per book, depending on size and complexity)
Cover design, layout, and overall aesthetic will be discussed with the author. ePublishing Services usually contracts with an experienced book designer to work on the book design including cover, formatting of tables and images, font and headings, accessibility, etc. Cost will depend on the complexity of content and design choices. Depending on funding availability, timelines, and design requirements, the book design may alternatively be undertaken by in-house staff for design and formatting (estimate $50/4hrs/chapter depending on complexity).
Copyright support and clearance (Coordinator time in-kind $50/4hrs/book depending on complexity of resources used)
UVic Libraries Copyright Coordinator will review the manuscript for potential copyright issues. The Coordinator can research and facilitate copyright permissions for items such as third-party figures and images. We may also suggest openly-sourced alternatives. The author is responsible for any associated copyright fees.
Grant application assistance (included)
If applicable, ePublishing Services Office will advise authors on application submission and management of appropriate additional grants to support publication of research (e.g., BCcampus Open Textbook grant.)
Ongoing support (included)
As part of this service, the ePublishing Services Office will provide ongoing support for the project, including:
- advice on open access licensing
- book structure, e.g., copyright page/acknowledgements
- managing timelines for book production
- liaising with designers and editors
- UVic Bookstore/UVic Printing Services set-up
- archiving content online
- indexing for book (e.g., ISBN, CIP, external aggregators, etc.)
Journal publishing services
UVic Libraries wishes to promote multi-modal forms of scholarly communications, enable local control of intellectual assets, and support open access journal publishing initiatives by making available a web-hosting service to University of Victoria associated or affiliated partners (associations/societies). Our free , online journal publishing platform includes a public-facing article archive, as well as functionality for editorial workflow and review. This alternative to traditional publishing channels also offers scholars the ability to meet open access requirements and widely disseminate their research.
Our ePublishing Services team offers a suite of services related to the publication of these journals. Your editorial team is provided with ongoing support in their efforts to create a quality publication with lasting impact and discoverability. For our current journals list, please visit https://journals.uvic.ca/. If you are interested in this service, please contact press@uvic.ca.
The following services are available:
Journal set-up (Librarian time in-kind – $65/hr)We will provide access to our Open Journal Systems (OJS) software and establish a unique account to allow the Publisher to manage (i.e., submit, edit, and publish) e-journal content. Your team will be provided with in-person and virtual training, and ongoing support for the use of this software as needed.
Journal transfer (Librarian time in-kind – $65/hr)If your journal is moving to UVic from another location, we can assist with transfer, digitization and hosting of past archive, as well as adjustments to indexing (ISSN, etc.) as appropriate.Costs for digitizing print back issues will be determined upon review (number of issues/pages, $40/hr for image and text based media). Includes OCR for typeset materials. Note: Alternatively, the scanning of material may be available as an in-kind contribution to the project.
Indexing and discoverability (Librarian time in-kind – $65/hr)UVic’s journals are discoverable on the web using the usual search engines (e.g., Google Scholar and third-party vendor solutions). We will assist with one-time set-up and ongoing support associated with making your journal discoverable by the scholarly community. This may include activities such as:
- Assist and advise on the setup of the journal
- Request an ISSN when needed
- Provide a stable URL
- Index in Directory of Open Access Journals, Ebsco, Proquest, Ulrichsweb, etc.
- Index in UVic Libraries’ collections
- Create unique Digital Object Identifiers (DOIs) for each article, where applicable
- Market on ePublishing website ( https://onlineacademiccommunity.uvic.ca/press/journals/faculty/)
UVic Libraries is committed to the ongoing maintenance and updating of our journals platform. When we agree to host your journal, we agree to:
- Provide the Publisher with free hosting services
- Digitally archive journal content
- Strive, in the absence of unforeseen technical difficulties and routine maintenance, to provide 24/7 access to the “e-journal” and its contents;
- Undertake to install software upgrades in a timely manner
Other publishing services
The UVicSpace institutional repository allows faculty members to meet Tri-Agency open access (OA) requirements without the need to pay Author Fees. UVicSpace is an excellent way to preserve and openly share all scholarly and creative outputs from your project, including reports, videos, posters, and Powerpoint presentations. UVic Libraries can also provide advice and support for open access monograph publishing.
The Scholarly Communication Office is in charge of assigning ISBNs (International Standard Book Numbers) for UVic publications. Once an ISBN has been assigned, it acts as a unique, internationally recognized identifier for books, pamphlets, and other forms of print, digital and electronic publications. Please email scholcom@uvic.ca with any questions or to submit an ISBN request.
The Scholarly Communication Office can also help you to understand funder OA mandates and assist you in choosing reputable open access publishing venues. These services are offered to faculty members at no cost. Email scholcom@uvic.ca for further information.
Our team looks forward to assisting you. Contact us to get started.