FAQs: Process
Are a department's everyday activities disrupted during a scheduled audit?
Like any special project, an audit project affects a department's routine to some extent. We make every effort to minimize this disruption and cooperate with the department to ensure a smooth workflow.
Can a unit or department decline to be audited?
No, a unit or department cannot decline. We have the authority to full and complete access to any of UVic's non-academic records, physical properties, information systems, and personnel relevant to the performance of an audit or investigation.
Who approves Internal Audit’s annual Audit Plan?
UVic's Internal Audit Plan is approved annually by the Audit Committee of the Board of Governors.
How can Internal Audit help you?
- Make objective assessments of operations.
- Share best practices.
- Provide suggestions for improving efficiencies, reducing costs, and enhancing effectiveness of operations.
- Provide consulting, assurance, and facilitation services.
- Evaluate internal controls in your respective areas.
- Evaluate costs and benefits.
- Provide recommendations for improvement.
How long does it usually take to complete an audit?
Depending on the complexity, audits can vary from a few weeks to several months. During the opening meeting, the estimated length of the audit will be discussed.
Is there any information that is confidential from the internal auditors?
Although we are authorized to have unrestricted access to all university functions, records, property, and personnel within the purview of the Board of Governors, areas directly related to education (e.g. curriculum development, education delivery mechanisms, academic results and outcomes, all areas that are the responsibility of the Senate) remain outside our scope.
Who is responsible for responding to audit recommendations?
Unit management is responsible for developing and implementing a plan for corrective action.
Who receives the Internal Audit Reports?
Unit leadership, including the Vice-President responsible for the unit, and the Audit Committee of the Board of Governors receives all audit reports.
How does the Internal Audit department keep abreast of technology and other developments?
Internal audit department members have attained many relevant designations, and these designations require mandatory annual professional development.
Who should I contact if I want services from the Internal Audit department?
You may contact Kelly Dorin the A/Director of Internal Audit at 250-853-3184 or kdorin@uvic.ca.
If you suspect an employee is committing fraud or violating UVic policies and procedures, we recommend first notifying a supervisor if possible, and then calling the Internal Audit department or completing our safe disclosure form for anonymous disclosure.