Indigenous Citizenship Declaration

Preferential and limited hiring practices for Indigenous Peoples have been revised to include the new requirements for ICD Eligibility. Hiring managers are responsible for: 

• ensuring that the approved ICD language is included on the job advertisement, and 
• confirming that the successful candidate is eligible for the opportunity prior to their start date in their new role.  

Please review this step-by-step guide for communicating the ICD requirements to potential and future staff members: 

• Staff Hiring Managers Guide [PDF]
• ICD Confirmation of Eligibility Request Form [PDF]
• ICD PEA Offer Letter [PDF]
• ICD Hiring Flowchart [PDF]

Search committee chairs for faculty or librarian positions designated for Indigenous Peoples are responsible for: 

• ensuring that the approved ICD language is included on the job advertisement, 
• communicating ICD requirements to shortlisted candidates, and 
• confirming that all candidates shortlisted for campus visits (or for final, competitive stage hiring processes) are eligible for the opportunity. 

Please review this step-by-step guide for communicating the ICD requirements to potential and future faculty members and librarians: 

• Faculty & Librarian Hiring Managers Guide [PDF]
• Faculty & Librarian Hiring Flowchart [PDF] 
• ICD Confirmation of Eligibility Request Form [PDF] 

For non-faculty/librarian hiring processes facilitated outside UVic Careers (e.g. Work Study, Sessional Instructors, Research Assistantships, etc), please refer to the Staff Hiring ICD Guide to ensure that the approved language is included on (1) job advertisements and (2) offer letters. This guide also provides instructions for confirming eligibility. If you’re unsure how to proceed with hiring, please email: vpiicd@uvic.ca.

If you’re unsure how to proceed with implementing the ICD Policy for hiring opportunities posted outside UVic Careers, please email: vpiicd@uvic.ca. 

• Staff Hiring Managers Guide [PDF] 
• ICD Hiring Flowchart [PDF] 

Confirming your candidate's eligibility

To request confirmation of your candidate’s eligibility, please complete and email this request form to vpiicd@uvic.ca. 

• ICD Confirmation of Eligibility Request Form [PDF] 

Candidates, applicants or nominees for Indigenous-specific Opportunities that may result in Material Gain are required to confirm their eligibility through the Indigenous Citizenship Declaration (ICD) Process by providing: (i) a Declaration of Indigenous Citizenship and (ii) Supporting Information.  

• “Indigenous-specific Opportunities” (ICD Policy Definitions): refer to programs, procedures, competitions and nominations (e.g. Special Hiring Programs, designated funds, reserved seats & etc.) administered by the University, or administered by employees representing the University, intended to: (a) achieve diverse and equitable representation in an occupation, unit or program; (b) strengthen Indigenous ways of knowing and being in teaching, governance and service; and/or (c) otherwise enrich the ways we accomplish the University’s academic mission and serve our community. 

• “Declaration” (ICD Policy Definitions): refers to a claim, assertion and/or statement of an Applicant’s Indigenous Citizenship with a specific and recognized Indigenous Nation, People or Community (singular or plural). On a case-by-case basis, and recognizing complex circumstances, additional, verifiable information may be required to provide an Extended Declaration.

The implementation of this policy will respect and uphold distinct protocols and requirements for Citizenship (or equivalent understandings) as determined and expressed by an Indigenous Nation, People or Community in an Agreement with the University (or a partnered institution). 

• Authority of Indigenous Nations (ICD Policy Definitions): “Indigenous Laws” refer to the principles and processes that Indigenous Nations, Peoples and Communities use and have always used to govern themselves. Separate from western laws, Indigenous Laws are derived from Indigenous Peoples’ societies and their distinct sources of authorities. 

Applications that include an Extended Declaration of circumstances and complexities outlined in Policy Sections 15.00 a-e, may require an extended review. 

• ICD Procedures Section 8.00: Where an extended review of an application is required to assess and determine eligibility based on a wholistic and informed understanding the Applicant’s Extended Declaration and provided Supporting Information, the PIM or approved designate may invite the Applicant to participate in an extended review process undertaken by a committee of reviewers.